2019 Women in Science Conference @ Science Museum Oklahoma

Tuesday, October 22, 2019 - 9:00am - 2:00pm

The 2019 Women in Science Conference will be held Tuesday, October 22, at Science Museum Oklahoma in Oklahoma City! The conference will be held from 9 a.m. to 2 p.m., with school check-in starting at 8 a.m. The event is free, but registration is required; registration will open on Monday, April 1st at 10 a.m. When maximum occupancy is reached, registration will close; the conference filled to capacity in less than three hours last year. 

Participants will receive the following free with their registration: entrance to Science Museum Oklahoma for the day, a conference t-shirt, a light breakfast snack item, box lunch & beverage.

< Registration Opens April 1st @ 10AM (CT) & Closes When Full >

ABOUT THE CONFERENCE

The free, one-day conference will immerse students (grades 6-12) in numerous fun and exciting hands-on science activities designed just for this event. They will also have access to the many amazing experiences that Science Museum Oklahoma offers. College and university representatives from Oklahoma institutions will host dozens of interactive hands-on science and recruitment booths, as well. During an interactive panel session, students will learn firsthand about the many science-related professions available. Women in STEM-related fields such as engineering, zoology, and medicine will talk to students about their respective careers. These role models will answer questions like:

  • What do you really do every day, and what is the best part of your job?
  • Can an average math student be successful in your field?
  • What do you know now that you wish you had known when you were 13?
  • Does it really matter if I take that science class?

Fun and engaging sessions designed especially for this event by Science Museum Oklahoma and the Oklahoma Museum Network will engage students in interactive science and engineering experiences designed to promote critical thinking skills, science exploration, and self-confidence. 

During a special session for educators, teachers will learn four hands-on science activities that can be easily scaled to their grade level. Attendees will receive curriculum and science kits to implement the activities in their classrooms.

The 2019 Women in Science Conference is made possible due to support from the National Science Foundation, National Science Foundation's Oklahoma Established Program to Stimulate Competitive Research (OK NSF EPSCoR), Science Museum Oklahoma, Oklahoma Museum Network, Oklahoma State Regents for Higher Education,  and Oklahoma INBRE. 

Questions? Email Gina Miller at gmiller@okepscor.org or call 405-744-9964. 

 

 

BOOTH HOST INFORMATION:
OUTREACH & RECRUITMENT OPPORTUNITY FOR ORGANIZATIONS & BUSINESSES 

The Women in Science Conference offers an opportunity for organizations and businesses to share information about college and career opportunities with conference participants and museum guests via the Hands-on Science and Recruitment Fair session. The session runs all day, with setup by 8 a.m. and take-down at 2 p.m. (see detailed schedule below). There is no cost to participate, but an application and approval process is required. Booth requirements and information for potential booth hosts are as follows:

1. Booth Space is Free, but Registration & Approval are Required 

  • Submit your application to participate via the link below.

2. Space Availability 

  • Space is limited! Registration closes August 1st or when maximum occupancy has been reached. 

3. Hands-on STEM Activity Required 

  • Every booth must include a ~ 3-minute hands-on STEM activity.
  • The activity must be engaging, safe and appropriate for 6th-12th grade students. 

4. Career, Recruitment and/or Educational Information for Students 

  • Career or educational information should be provided orally and via promotional/take-home materials to students.
  • Let students know how your activity relates to a career/life in the "real world" or how they can learn more (i.e. high school summer program, university degree, etc.).

5. Recruitment/Career and Hands-on STEM Activities Must be Combined into One Booth

  • Organizations cannot register two separate booths (hands-on science and recruitment).

6. One 8-ft. Linen-covered Table & 2 Chairs are Provided 

  • Special/additional requests may be made on the registration application and will be granted when possible and necessary.

7. Application Approval 

  • Decisions will be issued within seven days of application in most cases.

8. Booth Attendants 

  • Your group’s individual booth attendants must register online after your booth has been confirmed. (A  group code will be provided after your booth is confirmed, which they will use via the individual registration link/bottom of page.) Registration is free, but required.
  • A minimum of two attendants is suggested, due to students accessing the session continually throughout the day.

Event Time Frame for Vendors/Booth Hosts

  • Vendor set-up: Day before the event (10/21) 4-6 p.m. OR morning of the event (10/22) 7-8 a.m.
  • All vendors must be checked in and booths setup no later than 8 a.m. on 10/22
  • Schools will arrive at the museum @ 8-9 a.m. 
  • The conference will run from 9 a.m. to 2 p.m.
    (Students & museum guests will visit Hands-on Science & Recruitment Fair booths throughout this time.)
  • Booths may be taken down at 2 p.m. (No early take-downs allowed!)

Individual Vendor/Volunteer Individual Registration
After your group's booth has been confirmed, your booth attendants must individually register using the link below. The attendants will need your group's "Booth ID Code," which was provided in your booth's confirmation email. Attendants' individual registration is free, but required; breakfast pastries and box lunch w/beverage is provided for all registrants.

HOTEL INFORMATION
There is not a designated conference hotel, but there are numerous high-quality/high-value hotels in close proximity to the venue. 

QUESTIONS
Contact Gina Miller, outreach coordinator, at gmiller@okepscor.org or 405.744.9964.