Outreach Opportunity for Organizations: 2014 Women in Science Conference

What:  Women in Science Conference STEM Outreach Opportunity
Outreach Representatives College/University Recruiting Officers
Event Date:  Tuesday, March 4, 2014
Vendor/Volunteer & Booth Host Registration Deadline: 
January 15, 2014

The Oklahoma National Science Foundation EPSCoR program is pleased to announce plans for the 12th annual Women in Science Conference!  The event, which is provided free-of-charge to vendors and conference attendees, will be held on Tuesday, March 4, 2014, at the Spirit Bank Event Center in Tulsa, Oklahoma. 

This exciting conference is designed to encourage young women in grades 6-12 to pursue careers in science, technology, engineering and mathematics.During the one-day conference, students will participate in interactive panel discussions, college planning sessions, as well as an expanded educational outreach session that will include college/career recruitment tables and hands-on science booths.  I would like to formally invite you to participate in this expanded two-hour session.  Recruiters from Oklahoma colleges, universities, and other organizations with educational outreach missions are invited to send representatives to come and engage students in hands-on science activities and to share program and resource information.  Eight hundred students and teachers from across the state are expected to be in attendance.

OK EPSCoR is pleased to announce some changes to the 2014 agenda, which have been made to further enhance teachers', students', and vendor/booth hosts’ conference experiences.  Based on past participants' feedback, the 2014 conference will include two-hour combination hands-on science and college/recruitment fair sessions.  This strategic combining of resources, in addition to the Spirit Bank Event Center’s expansive arena space, will provide students with a terrific opportunity to visit booths and interact with you and your staff. 

A teacher resource room will also be available to science and math teachers, as well as counselors, to support professional development in STEM areas.  If you have teacher resource materials, EPSCoR will be happy to make them available to educators and counselors in the teachers’ lounge area.

Opportunities for institution/organization participation:

  1. Host a hands-on science, college/recruitment or general STEM outreach booth.
  2. Students get excited about freebies, so (if possible) plan to bring promotional materials, giveaways, etc., to further engage students.  These items should be distributed informally and directly to student from your booth throughout the day.  We anticipate ~800 students and teachers.
  • You should plan to bring at least two representatives to host your booth.
  • Time commitment: Tuesday, March 4, 2014
    You should plan to arrive/set up from 7:30-8:30 a.m.; schools check-in at 8:30 a.m.  Booth hosts must be INSIDE THE BUILDING prior to 8:30 a.m. to avoid confusion and congestion as schools arrive.  Sessions will run from 9:30-11:30 and 12:15-2:15.  You can expect to close your booth at 2:30 p.m.  Box lunches will be provided for all participants free of charge.
  • More details will be provided to organizations at the time of registration.

If your organization would like to participate in Women in Science 2014 as a HANDS-ON SCIENCE BOOTH HOST or a COLLEGE/RECRUITMENT BOOTH HOST, please complete the registration form and email to:  kay.scheets@okstate.edu or dana.brunson@okstate.edu no later than January 15, 2014.  

There is no cost for booth space, but registration is required and SPACE IS LIMITED, so return your form today. 

After you return the attached commitment form, ALL INDIVIDUALS in your group who will be attending the event must personally register for the conference online at http://www.okepscor.org/calendar/2014-women-science-conference via the “Vendors and Volunteers” link at the bottom of the designated Web page. 

We appreciate your assistance in reaching the goal of the Women in Science conference:  Showing students that STEM careers are exciting, attainable and rewarding. 

The 2014 Women in Science Conference is hosted and presented by the National Science Foundation's Oklahoma Experimental Program to Stimulate Competitive Research (NSF OK EPSCoR). The lead sponsor for the 2014 conference is Williams, an energy infrastructure company headquartered in Tulsa.  Other funding sponsors include Oklahoma State Regents for Higher Education and Oklahoma INBRE.

If you have further questions, phone Gina Miller, OK EPSCoR outreach coordinator, at 405.744.7645 or you can contact the committee chairs via email at kay.scheets@okstate.edu and dana.brunson@okstate.edu


After submitting your commitment form via email, REGISTER YOUR INDIVIDUAL BOOTH STAFF ONLINE via the vendors/volunteers link

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