Official Nomination Form: 2023 Research Day at the Capitol

NOMINATION DEADLINE: WEDNESDAY, DECEMBER 1, 2022 (11:59 p.m. CT)

About the Event

2023 Research Day at the Capitol activities will be held on March 27 and 28, 2023. Students will share their research posters with Legislators and the public in the Oklahoma State Capitol's 2nd floor rotunda on Tues., March 28. The day prior, on March 27, a panel of judges will hear students' oral presentations and view posters at an Oklahoma City location TBD. Winners will be announced during an awards ceremony at the Capitol on March 28 following the poster display session. Cash prizes and an internship will be awarded to the top students as identified by the judges. 

Schedule:   

Timeline & Activities

  • Thursday, December 1, 2022 (11:59 p.m.)
    Nomination deadline 
    (Online submission, including uploaded financial responsibility form and abstract
  • Monday, January 9, 2023 (11:59 p.m.)
    Student informational training session 
    Video must be viewed by this date
    Student Participation Mandatory 
  • Wednesday, February 1, 2023 (11:59 p.m.)
    Students’ revised abstracts and lodging requests are due
    (Access the abstract form)
     
  • Monday, March 6, 2023
    Online registration closes
    (All attendees)
  • Monday, March 13, 2023 (11:59 p.m.)
    Students' poster PDFs are due
    (Note: A hardcopy poster must also be printed by the student for the judging session and Capitol presentation!)
  • Monday, March 27, 2023
    Judging of students' oral presentations and posters
    Noon to 5 p.m., Location TBD
    Student Participation Mandatory 
    (Individually scheduled times; students only) 
     
  • Tuesday, March 28, 2023
    Research Day at the Capitol: State Capitol, 2nd Floor Rotunda
    Students arrive and set up posters, 7:30 a.m. – 8:15 a.m.,
    Posters on exhibit, students meet with Legislators & public, 8:30 a.m. – 11:15 a.m.
    Student Participation Mandatory 
    (All registered guests are invited; open to the public)
  • Tuesday, March 28, 2023
    Awards ceremony
    State Capitol, Multipurpose Room 100
    11:30 a.m. – Noon
    Student Participation Mandatory
    (All registered guests are invited)

Research Day was established 28 years ago to showcase the outstanding undergraduate research being conducted at Oklahoma’s colleges and universities in the areas of science (including social science), technology, engineering, and mathematics. The prestigious event is sponsored by the Oklahoma State Regents for Higher Education, Oklahoma Established Program to Stimulate Competitive Research (OK EPSCoR), and the National Science Foundation. Visit the event website. 

Nomination Guidelines

All Oklahoma colleges and universities are invited to nominate one outstanding research project conducted by an undergraduate student who is currently enrolled at their institution(s). OSU, OU, and TU are allowed additional nominations due to multiple campuses conducting research. (Important: There may only be one student nominated per research project!) Download the nomination guidelines here.

Nomination Allocations for the 2023 Event are as follows:

  • Oklahoma State University - 4
  • Oklahoma State University Center for Health Sciences - 1
  • University of Oklahoma-Norman - 4
  • University of Oklahoma Health Sciences Center - 1
  • The University of Tulsa - 2
  • All other institutions in the state - 1 each

Student Nomination Restrictions:

  1. The student must be enrolled as an undergraduate at the nominating Oklahoma institution of higher learning for the entirety of the 2022-2023 academic year.
  2. The student’s research must have originated from an OKLAHOMA institution of higher learning. Research performed at or through institutions outside of Oklahoma may not be presented.
  3. The student must be a legal resident of Oklahoma.
  4. The student must attend all sessions indicated below. Waivers will not be granted; make-up dates will not be scheduled. 
  • Informational training session: Presented via video; view in entirety by January 9, 2023, 11:59 p.m.
  • Judging session: March 27, 2023, noon – 5 p.m. (individually scheduled times)
  • All scheduled Capitol activities, including poster exhibit and awards ceremony: March 28, 2023, 7:30 a.m. –noon 

About the Informational Training Session: The informational training session is designed to inform students of the event’s guidelines and to provide recommendations for success. In respect of participants' varying degrees of wifi connectivity, as well as students' classroom schedules, the session will be made available as a pre-recorded video meeting. Students must have access to a full-size tablet or computer with audio and internet access to view the video - cell phones are not acceptable, as the slides include important content that cannot be read on a phone. Nominated students who view the video in its entirety by the deadline will receive a $250 stipend (mailed to their permanent home address). The stipend is intended to offset any expenses they may incur as a participant in this event. Participation in all mandatory activities is required to retain the stipend.

Please note: Should unforeseen issues arise, including those related to public health, EPSCoR may modify the Research Day at the Capitol activities outlined above.

NOMINATION SUBMISSION INSTRUCTIONS

Each institution’s nomination package must be submitted online via the electronic form below. The following documents must be prepared and ready for upload at the time of submission: (1) Financial Responsibility Form, (2) Abstract Form, and (3) Research Project Abstract (MS Word only)

Research Project Abstract Guidelines

Abstracts must be submitted in MS Word format and must be developed following the guidelines of the official Abstract Form. Per the official form, abstracts MUST INCLUDE the following components: 

  1. Student's Name
  2. Abstract Title
  3. Introduction
  4. Methods
  5. Results
  6. Conclusion
  7. Relevance of the Study

Separate/individual sections are not required for items 3-7, but each of these components must be addressed in the body of the abstract.

Additional abstract guidelines:

  • Abstracts must be the work of the student and cannot exceed 350 words.

  • The completed Abstract Form and student’s Abstract must be submitted with the institution’s nomination package; the documents must be uploaded as individual/separate files.

  • Name each document per the student's name (i.e. lastname_firstname_abstract.docx; lastname_firstname_abstractform.docx).

  • Abstracts will ONLY be accepted in MS Word format (.doc or .docx) - no PDF or image files are allowed.

After the initial abstract has been received and accepted via this nomination form, students may submit revised abstracts to the EPSCoR office until Feb. 1, 2023 (11:59 p.m.).

Questions

Contact Gina Miller at gmiller@okepscor.org or 405.744.9964. 

Files for Download

Official Abstract Form
Financial Responsibility Form
Guidelines 

 

 
OFFICIAL NOMINATION FORM

Only those individuals who have been designated by their institutions as official nominators for Research Day at the Capitol may submit a student nomination via this form.
 

The accuracy of the information provided here is essential, especially the student's permanent home address and local school address. This information will be used to identify the student's Legislators. Stipends and awards must be mailed to the student's permanent address due to state regulations. Names, as provided, will be used in all print materials for the event. 

<< Be sure to click "Submit" at the bottom of the page. >>

IMPORTANT: You will receive a confirmation page upon submission. If you do not receive the confirmation, an error has occurred and your package may not have been submitted. Contact gmiller@okepscor.org to ensure your application package was received if you do not receive a confirmation page or email.

 

NOMINATING INSTITUTION
REQUIRED FILE UPLOADS

Instructions: Download the "Financial Responsibility Form" from "files for download" section above; save the file to your computer. Complete all form sections, including signature fields. Upload the completed form (with all information and required signatures) to this site and submit it with your nomination.

Instructions: The Abstract Form must be completed by the student nominee and then submitted with the official nomination by the institutional representative. (If you do not have the form, it may be accessed via the "forms for download" section above.)

The abstract may not exceed 350 words and must be the work of the nominated student. Abstracts MUST INCLUDE the following components: INTRODUCTION/METHODS/RESULTS/CONCLUSION/RELEVANCE OF STUDY (separate/individual sections are not necessarily required, but each item must be specifically addressed); STUDENT'S NAME; and ABSTRACT TITLE. Name the file per the student's name. File must be uploaded in MS Word (.doc or .docx) format ONLY.

ABSTRACT INFORMATION

Important! The information provided here will be used in the event's formal Abstract Booklet unless the student provides revised information at a later date (Revision deadline: Feb. 1st, 11:59 p.m.).

Examples of Research Topics: fuel cells, water quality, cancer research

UNDERGRADUATE STUDENT NOMINEE
Student's Name as it will Appear in Print Materials
Student Nominee's Permanent Home Address
The Permanent Home Address will be used to identify the student's "hometown" Legislators. In addition, the stipend check and awards must be mailed to the permanent address per State regulations.
Student Nominee's Temporary/Campus Address
Student Nominee's Contact Information
NOMINEE'S ADVISOR
SUBMITTOR

By submitting this form you confirm that you have received, from the nominating institution, permission to submit this nomination package on the institution's behalf. You further acknowledge that the nominated student meets the Nomination Guidelines as stated above.